Factory Management Software: Data Manufacturing ERP On-Premise
Factory management software puts sales, engineering, planning, purchasing, warehouse, the shop floor, quality, finance, maintenance and the document office on one shared set of data, so every order has a traceable path from the customer’s inquiry to delivery. Data, the manufacturing ERP from Barsavosh (P-Soft), does exactly that, installed on the factory’s own server and working without an internet connection.
In most plants the problem is not a lack of information. The problem is that every piece of it lives somewhere else. Sales keeps inquiries in its own spreadsheet, engineering keeps drawings and material lists in shared folders, the warehouse uses a paper ledger or a separate program, and the managing director has to make several phone calls just to find out where one order stands. This page is written for owners, plant managers and IT managers who want to know which areas a factory management system really has to cover, and what Data delivers in each plan.
Who Is This Manufacturing ERP Software Built For?
Data is designed for factories and manufacturing companies with several departments, approval chains between those departments, and anywhere from dozens to hundreds of users. It is especially strong for manufacturers who build to customer orders and drawings, but its structure fits any plant that wants to connect the chain from sale to delivery. If your main question is how a single custom order moves through the shop, our page on make-to-order ERP goes deeper; this page gives the whole-factory view.
- A smaller factory that first wants to bring order to sales, purchasing and the warehouse.
- A mid-sized plant where every stage needs an approval, a plan and a named owner.
- A multi-site industrial group that runs several factories or branches with separate data under one management.
What Does a Factory Management System Connect?
The value of an integrated system lies in the hand-offs, not in the number of menus. In Data each department does its own work, but its output becomes the next department’s input directly.
Sales and customer orders
A customer inquiry moves step by step to final approval. The customer database keeps the full order history, and the status of every order is visible in real time. Inquiries that never turned into orders are tracked too, so you can analyze your win rate. At the end, parts ready for delivery are listed and a delivery form is recorded.
Engineering and order review
Engineering defines the materials, their cost and the sequence of operations for each part, and this information is formally approved between departments before anyone uses it. Before an order reaches production it passes a technical, pricing, planning, outsourcing and production review, and management gives the final sign-off.
Planning, production and outsourcing
The production plan, material requirements and schedule are recorded for each order, and two lists, “ready for planning” and “ready for outsourcing”, keep the planner moving. Production reports for each stage are logged in the operator’s and supervisor’s work queues, and work done outside the plant is tracked through subcontractors and outsourcing orders.
Purchasing, warehouse and finance
Purchase requests, supplier comparison, purchase orders and invoices follow one path. In the warehouse, incoming goods first get a provisional receipt and then a final receipt after inspection; every material request goes to the requester’s direct manager for approval before an issue slip is created, and stock in all warehouses is visible at the same moment. Warehouse records cannot be altered after they are posted. In finance, every expense is tied to a budget line and spending it needs several levels of approval; payments are recorded with a receipt, and large amounts do not go out without management’s consent. An invoice also blocks goods from leaving until finance has approved it.
Quality, maintenance, correspondence and oversight
Inspection results and decisions on nonconforming parts are recorded, the equipment list sits alongside maintenance work orders and preventive maintenance, incoming and outgoing letters stay in the document office, and an oversight inbox evaluates and scores departments against a dedicated checklist. We describe the inspection method in detail in our guide to production quality control.
Factory ERP Features by Plan: Start, Pro and Elite
Each plan includes everything in the plan below it. The table shows which plan switches on each capability:
| Capability | Start | Pro | Elite |
|---|---|---|---|
| Users and sites | Up to 10 users, 1 site | Up to 50 users, 1 site | Per contract, multiple sites with separate data |
| Inquiries, customer records and order tracking | ✓ | ✓ | ✓ |
| Warehouse receipts and issues, purchasing and payment records | ✓ | ✓ | ✓ |
| Production stage reports and inspection results | ✓ | ✓ | ✓ |
| Role dashboards, approval queues and system-wide search | ✓ | ✓ | ✓ |
| Multi-department order review; part materials and operations | — | ✓ | ✓ |
| Production plan and operator and supervisor work queues | — | ✓ | ✓ |
| Budget control, petty cash, returns, and holding goods until finance approves | — | ✓ | ✓ |
| Subcontractors, maintenance and preventive maintenance, official letters | — | ✓ | ✓ |
| Digital signatures on documents and backups from inside the system panel | — | ✓ | ✓ |
| Operator tablet at the machine and a busy/idle view of each machine | — | — | ✓ |
| Purchasing committee, automatic acceptance of in-tolerance results, custom form fields | — | — | ✓ |
| Periodic checklist-based evaluation and scoring of departments | — | — | ✓ |
A rule of thumb: if sales and the warehouse still live in scattered files, Start is the place to begin; if the factory has a production planner, an engineering department and budget control, Pro fits; and if you run several sites, a formal purchasing committee or periodic department reviews, look at Elite.
On-Premise ERP: Why Installing on Your Own Server Matters
Data runs on the factory’s own server, and users connect from a browser on any computer or tablet on the internal network. That choice has three practical consequences:
- It works without internet: an outage or a slow connection does not stop anyone from posting a warehouse receipt or a production report.
- Your data stays on your network: drawings, prices and customer records never leave the factory.
- Transparent support: a Barsavosh specialist connects to your server only when you allow it; their presence is visible on screen and everything they do is logged.
Updates are applied automatically, and a backup is taken before each one. Data has no cloud version, so if company policy allows only cloud services, factor that in from the start. It is also not a payroll, HR or tax system; it focuses on the chain from order to delivery.
Data vs. Spreadsheets and Disconnected Programs
The usual alternative to a production ERP is a mix of Excel, a bookkeeping package and paper forms. This comparison shows where the difference becomes visible:
| Topic | Excel, paper and separate programs | Data |
|---|---|---|
| Status of an order | Phone calls and asking several people | Live status; search by order number, customer or part name |
| Approvals | Paper signatures or verbal messages | One approval inbox with a deadline per item and digital signatures |
| Goods leaving the plant | Sometimes before the customer has paid | Locked until finance approves |
| Large purchases | One person decides | Above a set limit, they pass a purchasing committee (Elite) |
| Warehouse history | Can be edited or deleted | Tamper-proof |
| Overdue work | Discovered late | Overdue-work report and a dashboard for each role |
Form Builder: Making the System Fit Your Factory
No two factories use the same forms. In the Elite plan you can add your own fields to twenty core Data forms, including inquiry, customer, supplier, part, payment and invoice. For example (hypothetical), a mold-making shop might add a “mold material” field to the part form and a “packaging standard” field to the customer form, without waiting for a software change.
How Does Implementing Factory Management Software Work?
- Demo session: a real order path from your factory is walked through in Data and the right plan is identified.
- Server installation: Data is installed on the factory’s server and configured for the internal network.
- Roles: each user gets a separate role and permissions, so everyone sees only their own work.
- Master data: customers, suppliers, parts, warehouses and machines are entered.
- Start with one flow: it is best to run one path end to end first, for example inquiry to order, and then add other departments.
Note for international readers: Data’s user interface is in Persian, with Solar Hijri (Shamsi) dates and day and night modes. Smart scheduling with automatic delay alerts and a dedicated desktop application are coming soon. For a broader introduction to enterprise resource planning, see our ERP software guide.
Frequently Asked Questions
Does Data run over the internet or on the local network?
Data is installed on the factory’s own server and is reachable on the internal network from computer and tablet browsers, even with no internet connection.
Does Data include payroll and HR?
No. Data focuses on the chain from order to delivery; it is not a payroll, HR or tax system.
Can one Data installation manage several factories?
Yes, in the Elite plan several sites with separate data are managed in one system. Start and Pro cover one site.
Which plan includes quality control?
Recording inspections and production stage reports is available from Start; automatic acceptance of in-tolerance results comes with Elite.
Can the support team access our server without our knowledge?
No. Access happens only with your permission, is visible on screen and is logged.
To see one of your own orders traced from inquiry to delivery, explore Data manufacturing ERP and request a demo.
