Hamkhoneh: building and residential complex management software

Hamkhoneh brings together the work of the building manager, the board, the accountant and the residents in one simple, Persian-language environment. Suitable for a single building, large multi-block complexes and building management companies.

Automatic service charges, online payment, transparent accounts — a relaxed manager and satisfied residents.

Why Hamkhoneh?

• Accurate charges, no duplicate work: Automatic monthly charges that are never recorded twice or incompletely, with six calculation methods.
• Real online payment: Connected to the ZarinPal and Saman payment gateways using the building's own merchant account; money goes straight into the building's account.
• Full accounting when you need it: From a simple cash box to a general ledger, trial balance and balance sheet.
• Warns you before trouble starts: Expiry alerts for the building's insurance policies and contracts.
• Password-free login: Residents and managers log in with their mobile number and an SMS code.

Getting started

No technical knowledge needed. The building's basic information is entered, the building gets its own private space and dedicated address, the manager logs in with a mobile number and an SMS code, and from that very month service charges, announcements and payment collection run automatically.

Hamkhoneh features

Building and residents

• Blocks and units in detail (floor area, floor, parking, number of residents)
• Owner, tenant and staff records with search and ready-made filters (debtors, good payers, board members and more)
• View units as color cards, a block map or a table; ownership and occupancy history

Service charges and payments

• Service charges calculated six ways: equal shares, floor area, number of occupants, parking, floor, or a combination
• Automatic monthly charges; one-off charges for unexpected expenses
• Online payment from the portal and the app; card-to-card transfer receipts confirmed by the manager
• Due-date reminders, late-payment penalties and early-payment incentives; print-ready statements that can be saved as PDF

Building accounting

• Income and expenses with clear categories; a simple cash box and petty cash for non-accountant managers
• General ledger, trial balance, profit and loss, and balance sheet; closing the fiscal period
• Loans, contractor agreements, prepayments, and building assets and storage
• Management dashboard (collection trend, vacant units, income and expenses); Excel export in Persian and printouts
• Expiry alerts for insurance policies and contracts

Announcements and participation

• SMS announcements to everyone or a specific group; targeted SMS to debtors, owners or tenants
• Online polls and voting with transparent, live results; birthday SMS greetings for residents

Requests, violations and correspondence

• Maintenance requests and their follow-up; violation records and printed formal warnings
• Internal secretariat and an archive of meeting minutes and letters

Common areas and amenities

• Online booking of the community hall and common areas, with manager approval
• Daycare, gym and pool with time slots, capacity and specific rules; automatic fee billing

Login, access and app

• Login with a mobile number and a one-time code (in the app, the code fills in automatically)
• Separate roles for manager, board, accountant, owner, tenant and security guard; ability to revoke a specific permission from one person
• Resident web portal; Android app with real-time notifications (new charges, payment confirmation, voting results)
• Secure updates with a backup before every update

Building management software in short

Hamkhoneh is software for running apartment buildings and residential complexes: it issues monthly service charges automatically, collects payments, keeps the building’s books and gives residents their own portal. It fits a self-managed building of a few dozen units, a large multi-block complex and, on the Elite plan, a property management company that looks after several buildings.

Think of it as the shared office of the building: the manager, the board, the accountant and every owner or tenant see the same figures, each through their own role. The key facts:

Who uses residential complex management software: typical situations

These are illustrative situations that show how different buildings tend to work. They do not describe real customers.

A small block run by a volunteer manager

One of the owners agreed to look after a building of 24 flats. Until now the charges lived in a notebook, reminders went out by phone, and every board meeting started with questions about where the money went. On Start, the charges are issued automatically each month using the method the residents agreed on, receipts for card-to-card transfers are confirmed in a few clicks, and income and expenses can be exported to Excel for the meeting.

A large complex with a pool, a gym and a daycare

Hundreds of units, a staff team and shared facilities that each have their own timetable and fees. Pro adds online payment, automatic fee billing for the pool, gym and daycare with time slots and capacity, targeted SMS to debtors, violation records with printed warnings, and the resident Android app, so most routine questions are answered before anyone reaches the management office.

A management company with a portfolio of buildings

A firm looks after several residential buildings and does not want a separate login and spreadsheet for each one. Multi-building management from a single account belongs to the Elite plan only, together with alerts before insurance policies and contracts expire, printing from the app and a central management account in support.

A board that wants decisions to be transparent

Owners often disagree about repairs, new expenses or rules for common areas. Online polls and voting show live results to everyone, meeting minutes and letters are kept in the internal archive from Pro, and on Pro the management dashboard makes collection trends and vacant units visible instead of being a matter of opinion.

Hamkhoneh vs spreadsheets, paper ledgers and group chats

Most buildings start with a spreadsheet, a receipt book and a messaging group. That can be enough for a very small block, but the gaps grow with every unit.

How to choose HOA and service charge software: checklist and rollout

What to check before you decide

• Charge methods: can it split costs the way your building actually agreed, including mixed rules?
• Payment collection: does money go straight to the building’s own account, and can manual transfer receipts be confirmed too?
• Accounting depth: a simple cash box may be enough today; check that a full ledger and balance sheet are available when the complex grows.
• Roles: manager, board, accountant, owner, tenant and guard should each see only what they need, with the option to remove a single permission from one person.
• Resident experience: a portal, a mobile app and login without passwords decide whether residents actually use it.
• Size and portfolio: count your units and buildings now and in a few years, and match them to the plan limits.
• Language and payment fit: Hamkhoneh is Persian and its online payments run through Iranian gateways; for another language or local payment providers, a tailored build through our custom software team is the honest answer.

Rollout steps

1. Demo and plan: request a demo of the plan that matches your unit count.
2. Building profile: blocks, units, floor areas, parking and residents are recorded; on Pro the initial building data entry is part of support.
3. Earlier records: balances and lists kept in Excel or another program are transferred by P-Soft in line with what your contract covers.
4. Charge rules: the manager chooses the calculation method and the due date, and the first monthly charge is issued automatically.
5. Residents join: owners and tenants sign in on the portal with a code texted to their phone, or on the Android app from Pro.
6. Running and support: questions go through the official Barsavosh channel, and every software update is preceded by a backup.

Frequently asked questions

Who is Hamkhoneh for?

Hamkhoneh is suitable for a single building, large multi-block complexes and building management companies. It brings the manager, board, accountant and residents together in one simple, Persian-language environment.

How do we get started with Hamkhoneh?

No technical knowledge is needed. The building's basic information is entered, the building gets its own private space and address, the manager logs in with a mobile number and SMS code, and charges, announcements and payment collection start running automatically from that month.

What is the difference between Hamkhoneh Start, Pro and Elite?

Start covers one building with up to 30 units, including automatic charges, basic income and expenses, SMS announcements and voting. Pro covers up to 300 units and adds online payment, full accounting, targeted SMS, amenity fee billing and the resident Android app. Elite manages multiple buildings from one account, with insurance and contract alerts.

How do residents pay their service charges online?

Hamkhoneh connects to the ZarinPal and Saman payment gateways using the building's own merchant account, so money goes straight into the building's account. Residents can also submit card-to-card transfer receipts for the manager to confirm.

How do I get a demo, and what support is included?

Request a demo of your preferred plan by clicking that plan’s demo button on this page. Every plan includes the official Barsavosh channel; Pro adds phone support and initial building data entry, and Elite adds priority support and a central management account.

Can one account manage several apartment buildings?

Yes, on the Elite plan. Managing multiple buildings from a single account, with no limit on units, is reserved for Elite, which also adds insurance and contract expiry alerts and printing from the app. Start and Pro each cover one building, up to 30 and up to 300 units respectively, so a management company with a portfolio should plan for Elite.

Can we bring our existing resident list and charge history from Excel?

Yes. The P-Soft team moves existing data from Excel files or from the software you used before into Hamkhoneh; what is transferred and how far the service goes is set in your plan and contract. On Pro, support also includes entering the building’s initial data, which saves the manager from typing every unit and resident by hand.

Can residents book the community hall, gym or pool through Hamkhoneh?

Residents can request the community hall and other common areas online on every plan, and the manager approves each booking. From Pro, the daycare, gym and pool can be set up with their own time slots, capacity and rules, and their membership fees are billed automatically alongside the regular service charges.

Related guides

• Handing Over Building Management to a New Manager: Checklist
• Building Management App vs WhatsApp Group: A Fair Comparison
• Estate and Gated Community Management Software Guide
• Shopping Centre Management Software: Service Charges & Tenants
• Tracking Building Contracts and Insurance Expiry Alerts

Complete guide: building management software — how to choose