Property Management Company Software: Many Buildings, One Account

Property management company software should let you run several buildings from one account while each building’s service charges, funds and residents stay completely separate. In Hamkhoneh this is possible in the Elite plan, together with expiry alerts for insurance policies and contracts.

A company that manages several residential complexes under contract faces a very different problem from a volunteer building manager. A single-building manager wants to bill service charges correctly and answer the neighbors. A management company has to answer to several boards at once, keep each project’s books separate, share its staff across complexes and make sure no insurance renewal or contract deadline slips through. On this page you will see what a multi-property management system needs for that kind of company, and in which Hamkhoneh plan each part is covered.

Who Is This Multi-Building Management Software For?

• Building management service companies that run several residential, office or commercial complexes.
• Developers who keep managing several projects after handover until residents form their own board.
• Independent professional managers who run two or more buildings and are tired of switching between spreadsheets and messaging groups.
• Multi-phase estates where each phase has its own fund and board but one shared operations team.

If you manage a single building, the Start or Pro plan is usually enough, and you will find the broader picture on our building management software page. If you are still weighing self-management against hiring a company, our article self-managed building or property management company can help you decide.

Managing Multiple Buildings in One System: What Stays Separate, What Is Shared?

The first principle of company-level work is not to confuse “seeing everything in one place” with “mixing everything together”. A resident of complex A must never see complex B’s debts or notices, and money paid as service charges for one project must reach that project’s account. In Hamkhoneh, each building has its own private space and dedicated address, and online payments use the building’s own merchant account; the money goes directly into the building’s account and never passes through the company’s. On the other side, as the company, you hold all of those buildings in one account in the Elite plan, with no need to remember a separate login for each project.

Property Management Software Features by Plan

Each Hamkhoneh plan includes everything in the plan below it. The table focuses on what matters most to a management company:

The practical conclusion is simple: a company that manages more than one building needs the Elite plan, because both multi-building management from one account and insurance and contract alerts are available only there.

Centralized HOA Accounting Without Mixing Project Funds

For a management company, “centralized” means all the books are kept in one place under one set of rules, not that the buildings’ balances are added together. In Hamkhoneh, each building’s income and expenses are recorded with clear categories, and you can start with a simple cash box and petty cash; whenever a board asks for more formal reporting, the balance sheet, profit and loss, trial balance and general ledger are there, and you can close the fiscal period.

The items that usually get lost in manual books also have a defined place: loans, contractor agreements, prepayments, assets and building storage. A management dashboard shows the collection trend, vacant units and the income-expense balance, and a Persian Excel export or printout is ready for the board meeting. When the company’s accountant builds reports for several projects every month, identical formats are exactly what cuts errors.

Insurance and Contract Alerts: The Deadlines Companies Miss

In a management company, every complex carries a set of time-bound obligations: insurance policies, elevator and facilities service contracts, cleaning, security and other contractors. As the number of buildings grows, renewing them on time comes to depend on one person’s memory, and a single lapse can leave a building uncovered. In the Elite plan, Hamkhoneh warns you before recorded insurance policies and contracts expire, so renewal, renegotiation or a contractor change can happen with enough lead time.

Resident Portal and App: Fewer Calls to the Office

Much of a management company’s staff time goes to repeated questions: “How much is this month’s charge?”, “Did my payment go through?”, “What was the result of the vote?”. In Hamkhoneh, residents and managers sign in with a mobile number and a one-time SMS code, so there is no password to forget. The resident web portal is in every plan, and from Pro upward the resident Android app sends real-time notifications for new charges, payment confirmations and voting results. If a resident paid by bank card transfer, they upload the receipt and the manager confirms it.

Permissions are built for a company structure too: each user gets one of the roles of manager, board member, accountant, owner, tenant or security guard, and if needed a specific permission can be revoked from just that one person. For example, you can give a complex’s security guard their own role without them seeing any financial data. Note that Hamkhoneh’s interface is in Persian, with Solar Hijri dates, and it is built for buildings in Iran.

How a Building Management Company Gets Started

1. Enter each building’s basic data: blocks and units with floor area, floor, parking and number of residents.
2. Set each project’s charge method: equal shares, floor area, number of occupants, parking, floor, or a combination. If you are unsure which is fairest, see our guide on how to calculate building service charges.
3. Connect the payment gateway: the Iranian ZarinPal and Saman gateways, using each building’s own merchant account (Pro and Elite).
4. Record insurance policies and contracts so expiry alerts are active for every complex.
5. Define roles: company staff, board members and each building’s security guard.
6. Invite residents: an SMS announcement asking them to sign in with their mobile number and install the app.

None of these steps needs technical knowledge, and from the month the data is entered, service charge billing, announcements and payment collection run automatically.

Comparison: Spreadsheets and Group Chats vs. a Central Platform

Questions to Ask Before Choosing a Platform

• Does each building’s money go directly into that building’s account?
• Can residents of one project never, under any circumstances, see another project’s data?
• Can each building have a different service charge method?
• Are formal financial reports available for the board?
• Are insurance and contract renewals tracked with alerts, or with memory?
• Is the data backed up before every update?

Frequently Asked Questions

Can one account manage several buildings in Hamkhoneh?

Yes. Managing multiple buildings from one account is part of the Elite plan, and each building keeps its own private space.

Are service charges paid to the management company or to the building?

Online payments use the building’s own merchant account, so the money goes straight into that building’s account.

Which plan has insurance and contract expiry alerts?

These alerts are exclusive to the Elite plan, the same plan that gives you multiple buildings from one account.

How do residents sign in?

With a mobile number and an SMS code. The web portal is in every plan; the Android app with real-time notifications comes from Pro upward.

Do all company staff see all the data?

No. Each person gets a separate role, and you can even revoke one specific permission from one user.

If your company manages several complexes, explore Hamkhoneh and request a demo of the Elite plan on your own data.